Many companies with transportation related risks do not have the staff or resources to cost effectively maintain an effective safety and compliance program.We can use our scale and expertise to provide you with the benefits and resources of a large safety and compliance department. 

Auditing Assistance

CDL List

  • You must have a copy of the current Federal Motor Carriers Safety Administration (FMCSA) rules in your office or place of business.  In addition, each of your drivers must receive a copy of the rules, and sign both a receipt and agreement to comply with the regulations.

  • You must make sure that all of your drivers familiarize themselves with parts 40, 380, 382, 383, 387, 390-397, and part 399, subchapter B, chapter three, title 49 of the federal regulations code.

  • You must complete both pre- and post-trip inspections of all your vehicles and document that you have done so in writing.

  • You must keep up-to-date qualification records and safety performance histories for each of your drivers.

  • You must document each driver’s hours of service.  CDL drivers may not need to complete a log grid if they never drive further than 100 miles from the terminal, but the company must keep records of their hours.

  • You must create a regular vehicle maintenance program and make sure that it’s followed.

  • In case of an accident involving one of your company vehicles, you must keep thorough records of the incident in a register.

  • You must ensure that all of your vehicles are marked with their respective DOT numbers.

  • You must comply with commercial motor vehicle (CMV) entry-level driver training requirements.

DOT FMCSA Drug and Alcohol Compliance Checklist

  • Ensuring that all your drivers have copies of the DOT policies.

  • Keeping the results of pre-employment drug tests for all your drivers on file.

  • Making sure that drivers are not allowed to perform safety-sensitive tasks, including delivering loads, until and unless their drug tests have been returned and are confirmed to be negative.

  • Checking with your driver’s former employers as to whether the driver had any drug or alcohol problems while employed, and keeping records of the findings on file in your office.

  • Putting all of your drivers in a random drug/alcohol testing pool.  Remember, this pool must be separate from any pool you maintain for non-driver employees.

  • Conducting random drug testing of at least 25% of your drivers each year.

  • Randomly checking at least 10% of your drivers for alcohol abuse each year.

  • Making sure that these checks occur immediately after the drivers are notified that the tests will take place.

  • Having all supervisors complete the training program required by the DOT.

  • Immediately removing any driver in violation of DOT regulations from safety-sensitive duties.

  • Referring those drivers to approved substance abuse programs.

  • Ensuring that all required records relating to drug and alcohol regulations are on file and can be retrieved at any time.

Who can be audited?

The U.S. Department of Transportation regularly audits motor carriers to ensure they comply with regulations. Attention to detail and thorough record keeping are the keys to making sure that your business passes each and every safety audit by the DOT. 

Types of DOT Audits: (Typically occur with no advance notice.)

1. Compliance Review - An on-site examination to determine a motor carrier’s safety fitness. Covers the full spectrum of compliance areas.

2. Security Review - The Security Review includes the security plan, training and other security-related measures. Often goes hand-in-hand with a Hazardous Materials Review if the company transports hazardous materials.

3. Hazardous Materials Review - A very thorough review of requirements associated with transporting hazardous materials, such as, policies, training, shipping papers, placards, markings and labeling of containers.

4. New Entrant - Safety Audits usually occur within the first three to six months after a new entrant begins operating under its USDOT number. 

Are you prepared?